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Are You Paying for More Printer Than You Need?

When you buy a new car, there are a number of options to choose from. You pick and choose based on both your budget and the planned use of the car—business or personal? How important is MPG? Family or individual use? How many miles will you drive it yearly? 

Buying a multifunction copier/printer (MFP) is no different. There are a lot of choices to make, depending on how you will use it.

  • What is your monthly printing volume? 
  • Do you print only B/W, or do you need color? 
  • Is scanning documents a critical part of your document workflow? 
  • Are your documents strictly for internal use or do you also need to create professional-looking marketing materials such as flyers, tri-folds, etc?
  • What finishing options do you need: folding, duplexing, stapling, saddle-stitch, hole punching, booklet printing?
  • Paper capacity: how much built-in storage space do you need?
  • Is print from mobile a necessity?
  • Is assigning print cost important?
  • Is industry compliance an issue?
  • Is the physical space earmarked for the device a desktop unit or free-standing?

New Doesn't Mean Higher Cost

Making the right selections for the various MFP models and options available—based on what you need the device to do for you—puts you in control and can greatly influence the cost of the device. 

A new copier does not automatically translate to a higher monthly cost for your company. If you’re currently paying for an MFP with all the bells and whistles yet you don’t need or use them, you could trade it in for a new device better tailored to your organization’s needs—with monthly savings built right in.

By the same token, pushing your copier for print volumes it is not designed to handle can negatively influence operating costs, machine downtime, maintenance fees and employee efficiency. This is true regardless of whether you have one MFP or a fleet.

Whether a device is leased or owned outright, a close look at past usage and costs can lead to increased efficiency, better workflow and savings.

If you’re ready for a free, no-pressure assessment of your office copier needs as compared to the device you already have, give us a call at 828.210.4309 or email