dollar bills flying through the air around a large MFP copier

Get the Right Printer for Your Needs (Not Features You Don’t)

Finding the right printer can feel as overwhelming as choosing a new car. Just like cars, there are a number of options to consider, all with varying features and price points. The key is to choose the right printer for your specific needs, not the one with the most bells and whistles.

This guide will help you navigate the world of MFPs (multifunction copier/printers) and find the perfect one to fit your workflow and budget. 

Key Questions to Ask Yourself Before Buying an MFP:

  • Print Volume: How much do you print monthly? B&W or color?
  • Document Workflow: Is scanning crucial to your document workflow? 
  • Marketing collateral: Do you need to create professional-looking marketing materials such as flyers, tri-folds, etc?
  • Finishing Touches: Do you require folding, stapling, or booklet printing?
  • Mobile Print: A must-have or a nice-to-have?
  • Security & Compliance: Are there any industry regulations to follow?
  • Space Constraints: Desktop or free-standing unit?

Answering these questions will help you identify the right printer – one that offers the features you truly need and avoids unnecessary costs.

New Doesn’t Equal Expensive

Making the right selections for the various MFP models and options available—based on what you need the device to do for you—puts you in control.

The right copier, even a new one, can actually save your company money compared to an over-featured model. Here’s why:

  • Lower Monthly Costs: You’ll only pay for the features you use on your MFP.
  • Improved Efficiency: No more struggling with a printer that can’t handle your workload.
  • Reduced Downtime: Minimize maintenance issues caused by overuse of your MFP.
  • Happy Employees: A well-suited MFP streamlines workflows for everyone.

Maximizing Uptime and Efficiency: Why Matching Copier Capacity to Needs Matters

By the same token, pushing your copier for print volumes it is not designed to handle can negatively influence operating costs, machine downtime, maintenance fees and employee efficiency. This is true regardless of whether you have one MFP or a fleet.

Whether a device is leased or owned outright, a close look at past usage and costs can lead to increased efficiency, better workflow and savings.

Consider managed print services (MPS) for a comprehensive solution that includes MFP selection, toner supplies, maintenance, and ongoing support. This can further optimize your printing costs and free up your IT staff to focus on other priorities.

Don’t settle for the wrong printer. Get a free MFP needs assessment to find cost-effective printer solutions for your budget. Give us a call at 828.210.4309 or email




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